Personal Assistant to Senior Vice President in Walldorf next to Heidelberg asap

Please forward your CV to Tom Sander (is-sap.walldorf@de.randstad.com) or apply with our online portal (www.randstad.de) or via mail. If you have any further questions please do not hesitate to contact Tom Sander.
Randstad
Dietmar Hopp Allee 8
69190 Walldorf
T +49 6227 765159
M +49 1522 2726018
Tom.Sander@de.randstad.com
www.randstad.de
On behalf of our client we are looking for an international English and German speaking experienced office support. The position should start asap and initial duration is 12 month.
Tasks:
? Manage calendar and inbox of SVP and maintain, prioritize, organize meetings and emails
? Overall appointment coordination: prepare meetings, conference calls, video conferences and tele-presence meetings and follow-up on them (organization, room booking, agenda, monitoring of deadlines, etc.)
? Travel management & travel planning: booking of flights, hotels, transfers, and obtaining visas; travel expense accounting; invoice control of business travels
? Assist with the coordination and scheduling of important customer/partner meetings or internal
and external events (onsite/offsite workshops), including preparation and follow-up activities
? Help manage internal meetings, including setting up and structuring meetings, preparing content, recording meeting minutes, and performing follow-ups
? Support in presentation preparation (reports, slides and graphic presentations, including also translating), as well as support in preparation of communication such as newsletter, announcement mails, etc.
? Creation & maintenance of distribution lists
? Manage shared repositories and drives
? other administrative tasks, such as planning & coordination of office moves, maintain IT inventory, office supply orders, etc.
? Perform all other ad hoc support as needed
Requirements:
• Experience as Secretary Management Assistant on an executive management level; preferably in a large international group
• Experience in working within virtual teams and with managers located remotely and in different
time zones
• Advanced PC software skills are required (Microsoft Office suite: Word, Excel, PowerPoint,
Outlook)
• Fluency in English and German is a prerequisite